Fixed asset register

Net book value today, straight-line, per asset: $11,700; Computed on this page from the inputs below
Straight-line depreciation a year, per asset: $3,400; Computed on this page from the inputs below
Straight-line depreciation a month, per asset: $283.33; Computed on this page from the inputs below
Accumulated straight-line depreciation to date, per asset: $6,800; Computed on this page from the inputs below

Every figure on a worksheet comes from the inputs you enter and the method stated beside it: your cost, your salvage value, your useful life, your device counts and your scan results. Where a guide names a published rule, the document is cited with a path to the clause, and the figure is licensed in this repository's claims ledger before it appears on a page.

The figures start from a worked example ($11,700), one line from a typical small-company register. Change any input and the line recomputes as you type.

Download the Fixed asset register worked example (CSV)

The Depreo workspace signed in, on Registers and reports, with a saved fixed asset register line open for the Dayton workshop: a CNC router bought for $18,500 with a $1,500 salvage value, a five-year life and two years in service, showing $3,400 straight-line depreciation a year, $6,800 accumulated, a $11,700 net book value, the double-declining rate of two fifths with $7,400 in year one and $4,440 in year two, filed with a holder and a location. — Pro kept the register line as a record against the location: the cost, the dates, the depreciation and the book value, dated and filed with the asset.

A fixed asset register is a list of what the organization owns with the depreciation worked out on every line, and this worksheet is one line of it. It takes the cost of the asset including delivery and installation, the salvage value you expect at the end, the useful life in years, how long it has been in service, and how many identical assets sit on the line. It returns the straight-line depreciation a year and a month, the accumulated depreciation to date, the net book value today by the straight-line method, the double-declining-balance rate and its depreciation in years one and two, the book value and original cost of the whole line, and the years of life left. The methods are the two an accountant will recognize on sight, worked in full view so the figure on the register can be checked by anyone.

Fixed asset register: what register keepers ask

Which depreciation method should a small organisation use on its register? Straight-line is the one most small organizations use for their books because it is even, easy to explain and what an accountant expects to see. Double declining balance front-loads the depreciation, which suits assets that lose most of their value early, such as computers. The worksheet shows both so the choice is visible; the method for your tax return is a separate question for your preparer, and this page does not answer it.

What counts as the cost of a fixed asset? What it took to bring the asset into service: the invoice price, freight, and any installation or set-up needed before it could be used. Repairs after it is in service are expensed, not added to the line. Improvements that extend its life are a new line or an addition to this one, which is a bookkeeping decision the register should record with a date.

What happens on the register when an asset is sold or scrapped? The line is closed with the disposal date and the proceeds, and the difference between the proceeds and the net book value on that date is the gain or loss. The line is not deleted: the register keeps it, because the fixed asset report for the year and the auditor both need to see what left and for how much.

Depreo Pro

Keeping the register instead of the spreadsheet

Upgrading turns a worked line into a register. The asset you priced on the worksheet is filed against your organization with its holder and location; the depreciation runs each period without anyone reopening a spreadsheet; a disposal is recorded with its date and proceeds; and the fixed asset report at year end is a print, not a project.

Download the register as a file to send to your accountant or insurer
Your register and reports without our name on them
Save a line and reopen it next period with the depreciation moved on
Your organization name and logo on every printed register and report
Take every register, report and inventory out at once
Send a holder the list of what is issued to them from inside the register
Not sold on this hub: a register keeper does not invoice from it
Not sold on this hub: the fixed asset report exports to your accountant instead

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Start Depreo Pro Free for 14 days. No card needed. Pricing

The first 14 days are free and no card is asked for. Add a card during the trial and the first charge is on the day it ends; do not, and your workspace becomes read-only with nothing deleted. Depreo Pro is $49 per month for your whole organization, billed monthly, and renews each month at that price until you cancel. The price and the renewal terms are shown again before checkout.

Where the constants in this tool come from

IRS Publication 946, How To Depreciate Property, chapter 1, What Property Can Be Depreciated: the tests a business asset meets before it is depreciated, including a determinable useful life of more than one year.

GFOA best practice, Establishing appropriate capitalization thresholds for capital assets: the threshold below which an item is expensed rather than put on the register.

Start Depreo ProKeep the register, not the spreadsheet