Asset management software for small business
- What the devices would cost to replace today
- $101,100
- Devices on the inventory
- 69
- Software seats a year
- $19,200
Every figure on a worksheet comes from the inputs you enter and the method stated beside it: your cost, your salvage value, your useful life, your device counts and your scan results. Where a guide names a published rule, the document is cited with a path to the clause, and the figure is licensed in this repository's claims ledger before it appears on a page.
Asset management software for small business has one job before any other: hold a register of what the organisation owns that one person can answer from. Each line carries what the asset is, what it cost, when it went into service, how long it will be used, what it is worth on the books today, who holds it and where it is. Everything else the category sells, from barcode labels to dashboards, is a way of keeping that register true. This guide sets out what the software has to keep for a company of five to two hundred people, a school, a church or a lab, how to judge it against your own register rather than a vendor's feature list, and where the free worksheet on this site fits.
Open the IT asset inventory management Free to use. No account, no card, no trial clock.
Decide what goes on the register and what is expensed
A register that carries every stapler is a register nobody maintains. The first decision is the threshold: assets above it are filed with a cost, a life and a depreciation line; below it they are expensed and, if they walk, tracked as equipment without a book value. The threshold is yours to set with your accountant; the register software has to hold it and apply it consistently.
File each asset once, with the holder and the location on the line
Cost including delivery and installation, the date it went into service, the useful life, the salvage value, the serial number, the holder and the location. The free fixed asset register worksheet on this site works the depreciation and book value for one such line so you can see what the software will compute on every line before you file the first.
Run the depreciation each period and record every change with a date
The software should move the depreciation on each month or quarter without a spreadsheet being reopened, and should keep every transfer, disposal and physical count against the line with its date. That history is what the year-end fixed asset report, the insurance schedule and the grant officer's inventory are printed from, and a register without it is a snapshot nobody can defend.
Asset management software for small business: what register keepers ask
What is the difference between asset management software for small business and an inventory system? An inventory system counts stock the business sells and expects to turn over. Asset management software keeps the register of things the business owns and uses: the laptops, the furniture, the vehicles, the machines, each with a cost, a life and a book value. A shop needs both; most small companies need the register and think they need the stock system.
Does a small business need to depreciate its assets in the software? If the books are kept on an accrual basis and assets are capitalised, yes: the depreciation each period is what turns the cost into an expense over its life, and the book value is what the balance sheet shows. Software that keeps the register but not the depreciation leaves the accountant rebuilding the schedule every year.
How often should the register be physically counted? Organisations holding equipment bought with federal funds are required to take a physical inventory and reconcile it to the property records at least once every two years, under 2 CFR 200.313. A small company with no grant funding has no rule, but an annual count against the register is the one most auditors and insurers expect to see, and the software should record what was found and what was not.
Depreo Pro
Keeping the register instead of the spreadsheet
Upgrading turns a worked line into a register. The asset you priced on the worksheet is filed against your organisation with its holder and location; the depreciation runs each period without anyone reopening a spreadsheet; a disposal is recorded with its date and proceeds; and the fixed asset report at year end is a print, not a project.
- Download the register as a file to send to your accountant or insurer
- Your register and reports without our name on them
- Save a line and reopen it next period with the depreciation moved on
- Your organisation name and logo on every printed register and report
- Take every register, report and inventory out at once
- Send a holder the list of what is issued to them from inside the register
- Not sold on this hub: a register keeper does not invoice from it
- Not sold on this hub: the fixed asset report exports to your accountant instead
$49per month, whole team
Start Depreo Pro PricingDepreo Pro is $49 per month for your whole organisation, billed monthly, and renews each month at that price until you cancel. The price and the renewal terms are shown again before checkout.
Will Depreo keep what you need for Asset management software for small business?
Tell us what you are keeping the register for, roughly how many assets and devices it covers, and where it lives today.